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Bellingham Housing Authority
Board of Commissioners
Minutes of Regular Meeting - Amended
April 12, 2016
- Call to Order at 6:01 p.m.; Announcement: recording of meeting.
- The regular meeting of the Housing Authority Board of Commissioners was held at Wrentham Manor. The following members, staff and others were present:
Joseph M Hall, Chairman Monique Bergeron, Executive Director
Lawrence J Sposato, Jr, Vice Chairman Mr. Richard Conlon, CPA
Debra Sacco, Treasurer Residents
Sandra Tracy, State Appointee
Linda Cartier, Commissioner
- Minutes of March 8, 2016 meeting
- Mrs. Cartier stated that she has some issues with some of the things that are written; suggested a workshop to discuss and the possibility of hiring a recording secretary. Mrs. Cartier stated that there are pieces missing that are important and there are some things that are not written correctly.
Mrs. Sacco stated she has no issues with the minutes; the minutes should not be verbatim; she did not review the recorded minutes.
Mr. Sposato requested that the recording be resent.
Mrs. Cartier requested that the approval of minutes be tabled until next meeting; seconded by Mr. Sposato. Discussion. Workshop scheduled for April 26, 2016 at 6:00 p.m. at Wrentham Manor.
Mr. Sposato suggested that members bring pertinent criteria to the workshop.
Motion carries; four to one, Mrs. Sacco opposed.
Discussion regarding Mrs. Tracy and voting on minutes; Mr. Hall explained that she is not voting on the passage of minutes but rather the tabling.
- Mr. Hall recognized Mrs. Sandra Tracy, the authority’s new state appointed board member.
- Mr. Hall recognized Mrs. Lavallee’s twenty years of service to the board, the authority and the community.
- Mr. Hall asked for public comment; there was no response.
- Old Business
- Executive Director’s Annual Evaluation
- Each member briefly summarized their comments and criticisms to the director
- Executive Director’s salary
- Mr. Conlon re-presented the salary scenarios and discussion ensued.
- Mr. Sposato made a motion to increase the executive director’s salary by 3%, seconded by Mrs. Sacco; all in favor; motion carried.
- Termination/Voluntary Transfer of Housing Choice Vouchers.
- Mr. Conlon suggested the subject be addressed again next year.
Mr. Hall stated that the options be monitored for the future.
- Budget discussion/approval
- Mr. Conlon suggested that he could attend the workshop and present the budget at that time.
- Discussion followed in regard to possibly increasing the administrative assistants’ hours. Mr. Conlon agreed that it is doable. Mrs. Bergeron stated she would address this if necessary.
- Resolution 2016-03 approval of Five-year plan presented by Mrs. Bergeron. Discussion followed. Motion made by Mrs. Sacco, seconded by Mrs. Cartier, all in favor, motion carried.
- Resolution 2016-04 Disposal of Fixed Assets presented by Mrs. Bergeron. Disposal of three stackable dryers that are not worth fixing; all original equipment that has been replaced. Mrs. Sacco inquired about recycling the equipment. Mrs. Bergeron stated that there is a possibility of selling the equipment for a few hundred dollars. Motion made by Mr. Sposato, seconded by Mrs. Cartier, all in favor, motion carried.
Resolution 2016-05 Authorization of Capital Improvement Contract presented by Mrs. Bergeron. The Capital Improvement Contract is for an additional $115,371 for FY2018 Formula Funding Award. Motion made by Mr. Sposato, seconded by Mrs. Sacco, all in favor, motion carried.
Presentation of GASB 45 Summary Results presented by Mrs. Bergeron.
- Mrs. Bergeron and Mr. Conlon explained GASB 45 and OPEB (Other Post-Employment Benefits) which are benefits received after retirement that are not pension related. GASB 45 is mandated by the Governmental Accounting Standards Board since 2004.
- Mrs. Bergeron presented the Treasurer’s Reports including all check registers and sundry expenses.
- Mr. Conlon presented the compilation reports. Mr. Conlon and Mrs. Bergeron agreed that the Authority’s current cash position is good.
- Executive Director’s Report
- Mrs. Bergeron presented tenant’s accounts receivable, work order and vacancy report.
- Mr. Sposato addressed the issue of the Authority’s vacant land; discussion. Mrs. Bergeron will contact DHCD for any information. Mr. Conlon stated that the Board could develop as a non-profit. Discussion regarding the non-profit process.
- Mr. Sposato announced that Town elections will take place on May 3, 2016. A forum will be held at the Council on Aging on April 19th at lunch time and another will be held at Town Hall on April 20th at 7p.m.
- Next meeting will be May 10, 2016.
- Motion to adjourn made by Mrs. Cartier, seconded by Mrs. Sacco, all in favor, motion carried.
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